Professional Services - FedEx Day Ideas

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  1. 'Google' Style search for contracted supplier

    Wouldn't it be great if there was a simple 'Google' style search where you could input the supplier you want to use or what you want to purchase. The search would return all suppliers and contracts which match along with linking you to instructions for ordering.

    25 votes
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      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • Deliver a 5 Year Financial Forecast in a Day

      We live and work in a fast paced and rapidly changing world. To keep up, we need to make decisions quickly and seize on opportunities or react to challenges. One of the elements of good decision making is the assessment of financial impact. We therefore need to be able to build long range financial forecasts faster. Many areas of Professional Services provide important contributions to this process.

      The challenge is can we deliver a 5 year forecast for an academic department in 24 hours!!! (or at least learn how we could)

      22 votes
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        2 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Streamlined document approvals process

        Develop a streamlined and simplified electronic document approvals process. Explore workflow tools such as Microsoft Flow and Box Relay with the aim of developing a template workflow that can be utilised by staff across the University involved in approving documents. Ideally to include ability to clearly identify which documents in a folder have been approved and by whom, comment on documents within the same mechanism and provide a way of this feedback being routed to the correct person(s) so it can be actioned. If successful, we'd like to make the template workflow available to use by all, with full training…

        22 votes
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          10 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Develop design guidelines for University Tableau reports

          Online reports developed in Tableau for use across the University currently differ considerably in appearance and functionality, depending on the department or individual that created them, as no guidelines currently exist for their design. There is a desire to create a greater consistency and uniformity (e.g. a standardised set of colours for faculties) in official University reports in order to improve the user experience and create a University brand. The idea of this FedEx day is to bring together report creators and users from across Professional Services to share their own experiences of best practice and to develop a set…

          19 votes
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            3 comments  ·  Flag idea as inappropriate…  ·  Admin →
          • Build a self service system for staff to add photos to their web profiles

            Several internal IT systems use a staff photo. Some are public facing (e.g. staff profiles for websites) and others are internal (e.g. Moodle). Each system handles photos differently – some are self-service, whilst others require approval. Some systems share photos, whilst others are not connected. The process is confusing to staff and inefficient.

            It would be really good to have a single repository where everyone can upload and store one photo that could be reused on multiple systems (or upload several photos, and select which photo appears where).

            For the FedEx, I am proposing to agree requirements, work out if…

            18 votes
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              2 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Cycle hire scheme

              Other universities offer bicycles for hire to students and staff. Lancaster could but currently doesn't. Sense that students buy a bike for occasional use and store it on campus. At end of year or studies some bikes are abandoned. Is there another way to encourage cycling at Lancaster? Hire could enable weekend bike rides, pop into town by bike etc for people not prepared to commit to purchase one.

              18 votes
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                4 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • See how many holiday days we have left

                So we can see where we've taken days and a running total of how many you have left for the year, when it resets etc
                Include the approval process so you can see where the requests are

                17 votes
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                  5 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • Newsletter for Teaching and Learning

                  Could we set up a newsletter for teaching and learning related news and announcements that would enable the different groups from Professional Services to communicate with academics and support staff in departments? This could supplement, rather than replace the existing sources of information such as LU Text, or bulk emails.

                  Current methods of communication can easily be lost. If we linked the newsletter to a system such as WordPress it would be possible to tag individual notices and generate clusters on a common theme on a single web page that people could return to for future reference.

                  A shared newsletter…

                  15 votes
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                    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                  • Improving induction and signposting information

                    Reviewing information available for new starters and ad hoc users of our various processes and systems and improving help pages, quick guides and videos, particularly thinking of generation Z
                    If this can be across different professional services areas we can share and learn from each other and help review the information produced to have less unexplained jargon.

                    14 votes
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                      1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                    • Online Flexitime Portal

                      I would like to see an online portal that calculates flexitime or a standard working template, which would allow staff to calculate their flexitime. The software or template could include an approval process by your line manager as to hours accumulated and hours taken as flexi leave. Your individual work pattern could be set up within the system and any hours you work in excess of your standard working week will be credited to your flexi balance. You will then be able to easily check your flexi balances via the online portal, which would enable you to see when you…

                      12 votes
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                        1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                      • Car Parking Space Indicators

                        Like at town centre and supermarket car parks, indicators at the top of Big Forth Drive and Alexandra Park entrances to show drivers where spaces are available.

                        11 votes
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                          2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                        • Tracking Students Studying Abroad

                          We have a Travel Risk App for staff travelling abroad but no automated way of tracking and contacting students studying abroad in case of emergency.

                          11 votes
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                            3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Create guidelines for Staff Development

                            There's currently some uncertainty around what "Staff Development" entails, and how much time can be spent by staff on their own personal development, with different departments and teams finding that they feel unable to take part in the development activities that they believe will be beneficial both personally and in their job roles.
                            It would be great to bring colleagues from different departments together to consider what could be better done to support staff wanting to pursue further development opportunities.

                            10 votes
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                              0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Boris 'brellas (in lieu of spine roofing).

                              Like Boris Bikes in London - but with umbrellas instead.
                              Pick-up drop-off racks with ID scan in/out as you pick up and drop off an umbrella.

                              FedEx overnight implementation would be a simple trial with basic tagging between two or three locations to trial the idea.
                              Later steps would be the micro-payment infrastructure (like paying for printing)

                              Payments via uni ID card or an app-based payment (e.g. zapper or similar) for visitors,

                              Given amount of tracking data you'd gather could be fascinating for research use.

                              Prohibitive fines would deter theft and provide revenue for maintenance, advertising space on umbrellas sold…

                              9 votes
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                                1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                              • Dashboard reporting

                                Across professional services we have lots of different reports for similar target audiences all in our own webpages or areas.

                                Could we link them together into one place for each group of staff (e.g. HoD, DO, PI) so they go to one place to get to their reports rather than trying to remember all the different places to get the information they need.

                                9 votes
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                                  3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                • Assisting Temporary Staff near to their end date

                                  Develop a process which enables temporary staff to have a trial in another department/team if they have not yet got their existing position extended or a future postition confirmed when getting near to their current end date.
                                  I feel that that the advantages would outway the costs of the trial and give the member of staff more chance of securing another position at this University.
                                  There are many areas which this would assist in for the individual, the new team and even the existing line manager and HR.
                                  A person may not come across well in a formal interview due…

                                  8 votes
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                                    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Central Asset Register

                                    Each year it is a manual process for each department to confirm any assets they have to be included in the University's Insurance Renewal. Is there a better way of collating this information?

                                    8 votes
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                                      1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Complainer's Café

                                      Mental health affects us all in some way, and stress is a big part of that. One great and simple way to help alleviate some of this stress is to simply vent it out!
                                      Complainer's Café is a simple notion. Turn up, grab a coffee, pick a stranger and spend 15 minutes venting - then in turn, allow them 15 minutes to vent. Cathartic to release some of your stress, and also to know you aren't alone in facing troubles.
                                      You never know... you might even find a solution, or maybe just make a new friend.
                                      The challenge: How can…

                                      7 votes
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                                        2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Produce a set of creative images for use on Student Portal News

                                        ...to accompany an existing image bank that Student Portal News authors around the University have access to. Existing images are largely drawn from a (now older) library of existing photographs, so the task would be to create a new set of images to accompany these - the new ones to be either more graphic based or useing photography creatively to provide more visual impact.

                                        5 votes
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                                          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Revealing our connections overseas...

                                          Might we be able to create a search function that tells us who we, the Lancaster research and staff community, are connected with at other Universities and partners around the world? So, Prof. Mary can see other Lancaster colleagues connected at the University of ABC that she is visiting next week. We can use the same function to discover where we have existing clusters of connections to support further relationship building.

                                          Elsevier has an API – I wonder if we could use the FedEx day to explore linking this with our internal record systems (e.g. partnership database) to create a…

                                          5 votes
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                                            2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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